Template for 2 weeks notice letter

When you’re ready to leave your job, a professional and respectful way to do so is by submitting a two weeks’ notice letter. This short letter informs your employer of your decision to resign and provides them with the time to find a replacement. Crafting a clear and polite letter ensures you maintain a positive relationship with your employer, which can be helpful for future references or networking.

A well-written two weeks’ notice letter should include key details: your intent to resign, your final working day, and a brief reason for your departure. Keeping the tone professional and friendly is important. Avoid negativity or complaints; instead, focus on gratitude and appreciation for the opportunity you’ve had with the company.

Below is a simple template you can use when drafting your two weeks’ notice letter:

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Recipient's Name]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Recipient's Name],
I am writing to formally notify you of my resignation from my position as [Your Job Title] at [Company Name], effective [Two Weeks from the Date].
I have truly enjoyed working with [Company Name] and appreciate the opportunities I’ve had during my time here. I am grateful for the support and encouragement provided by you and the team.
Please let me know how I can assist with the transition process during my remaining time. I look forward to ensuring a smooth handover of my responsibilities.
Thank you again for the opportunity to be part of [Company Name].
Sincerely,
[Your Name]

By following this structure, you can ensure that your departure is as smooth and professional as possible. A well-crafted notice letter leaves a positive impression and allows you to transition with respect and integrity.

Here’s the revised version with minimal repetition:

Keep your notice letter clear and concise. State your intention to resign without unnecessary details. Begin by specifying the date of your resignation and the final working day. Make sure to express gratitude without over-elaboration.

Example of a 2-Week Notice Letter:

Dear [Manager’s Name],

I am writing to formally resign from my position as [Your Job Title], with my last working day being [Last Working Day, Date]. I have appreciated the opportunities and experiences I gained during my time here.

Thank you for your support, and I look forward to assisting in the transition process. Please let me know how I can be of help over the next two weeks.

Best regards,

[Your Name]

Key Points to Keep in Mind:

• Be direct about your resignation and the last working day.
• Express appreciation briefly, avoiding excessive praise.
• Offer assistance with the transition, if applicable.
• Stay professional throughout the letter, keeping it polite and courteous.

Template for a 2 Weeks Notice Letter
How to Begin Your 2 Weeks Notice Letter Professionally
What to Include in the Main Body of Your Notice
How to Address Your Employer and State Your Final Day
How to Show Appreciation and Keep Professionalism
Key Phrases to Avoid in a Notice Letter
Formatting Tips for a Clear and Effective 2 Weeks Notice Letter

Start by addressing your employer with a formal greeting such as “Dear [Manager’s Name].” Avoid informal language or abbreviations. In your opening sentence, state clearly that you are resigning and include the date of your last working day, which should be exactly two weeks from the date of the letter. For example: “I am writing to formally resign from my position as [Job Title], with my last working day being [Date].”

Next, in the body, explain your reason for leaving briefly, but do not go into unnecessary details or complaints. Keep it short, factual, and professional. If you feel comfortable, express gratitude for the opportunity to work with the company. Example: “I have enjoyed my time at [Company Name] and appreciate the opportunities provided during my tenure.”

Be clear when stating your final day. It’s helpful to reiterate the exact date so there is no confusion. Mention that you are willing to assist with the transition process during your final two weeks, ensuring a smooth handover of responsibilities.

Show appreciation without overdoing it. A simple sentence like “Thank you for the support and opportunities I have had during my time here” keeps the tone respectful while staying professional.

Avoid using phrases like “I’m leaving because…” or “This job was terrible.” Negative language can create unnecessary tension. Keep the tone polite and positive, even if you had challenges at work.

For formatting, make sure your letter is clear and easy to read. Use a formal business letter structure. Your contact details should be at the top, followed by the date, and then your employer’s details. Keep the letter brief–around one page is sufficient. Include a proper closing like “Sincerely” or “Best regards” and your signature at the bottom.