Template hiring letter

A well-structured hiring letter sets a professional tone and clearly communicates the terms of employment to a new hire. Begin by addressing the candidate with a warm yet formal greeting. This immediately establishes a welcoming environment while maintaining professionalism.

In the opening paragraph, include the candidate’s name and express your enthusiasm about offering them the role. Be specific about the position they are being hired for and the start date. Provide brief information about the company to reinforce the significance of the role within the team.

The second paragraph should outline key job details. Highlight the responsibilities, reporting structure, and expectations. If there are any additional conditions, such as probation periods or training programs, mention them here to avoid ambiguity.

Wrap up the letter with logistical information. Specify salary, benefits, and any other compensation elements, ensuring everything is clear and easy to understand. Conclude by encouraging the candidate to reach out for any questions before the start date, and extend a warm welcome once more.