Tenant reference letter template word

How to Create a Tenant Reference Letter

Use a clear and straightforward structure to write a tenant reference letter. Start with your contact information at the top, followed by the recipient’s details. Begin the body by introducing yourself and your relationship with the tenant, specifying the rental period and property location.

Template Example

Here’s a simple template for creating a tenant reference letter in Word:

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recipient Name]
[Company Name]
[Recipient Address]
[City, State, ZIP Code]
Dear [Recipient's Name],
I am writing to provide a reference for [Tenant's Name], who rented [Property Address] from [Start Date] to [End Date].
During this time, [Tenant's Name] consistently paid rent on time and maintained the property in excellent condition. They demonstrated a responsible and respectful attitude toward neighbors and followed all tenancy rules.
I confidently recommend [Tenant's Name] as a reliable tenant for any future rental opportunities. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require further details.
Sincerely,
[Your Name]

Key Sections in a Tenant Reference Letter

• Introduction: Identify yourself and the tenant, and briefly explain the purpose of the letter.
• Rental History: Include the duration of the tenancy and details on how the tenant maintained the property and followed rules.
• Recommendation: State your confidence in the tenant’s ability to rent another property and vouch for their reliability.
• Contact Information: Offer a way for the recipient to get in touch with you for further information.

Tips for Writing a Strong Tenant Reference Letter

• Be Honest: Provide accurate and truthful information to help the recipient make an informed decision.
• Be Specific: Share concrete examples of the tenant’s positive behavior, such as timely payments or property care.
• Keep It Professional: Use formal language and maintain a polite tone throughout the letter.

Tenant Reference Letter Template
How to Format a Reference Letter in Word
Key Information to Include in the Reference
Customizing the Template for Specific Rental Scenarios
How to Address the Landlord or Property Manager
Common Mistakes to Avoid When Writing a Reference
How to Save and Share the Letter in Word

Start by clearly organizing the document in Word. Begin with the date at the top followed by the recipient’s name and address. Ensure the text is left-aligned for a clean, professional look.

How to Format a Reference Letter in Word

Use a simple, readable font like Arial or Times New Roman. Set the font size to 12 pt for the body and 14 pt for headings. Margins should be set to 1 inch on all sides, and the letter should be single-spaced. Align the content to the left, and leave a blank line between paragraphs to improve readability.

Key Information to Include in the Reference

Provide specific details about the tenant’s behavior and rental history. Mention how long they’ve lived in the property and describe their reliability in paying rent. Include any positive traits, like how they maintained the property or communicated with the landlord. Be clear and concise in your descriptions.

Customize the template by addressing particular aspects relevant to the rental scenario. For instance, if the tenant has pets, note their responsibility in keeping the property in good condition. If they’ve had issues with late payments, be honest but tactful in how you present this.

Always address the landlord or property manager directly. Use a professional greeting, such as “Dear [Landlord’s Name],” followed by the body of the letter. Finish with a formal closing, like “Sincerely” or “Best regards,” and your name and contact information.

Avoid making vague statements. Focus on clear, factual information that will help the landlord make an informed decision. Do not overstate the tenant’s qualities or fail to mention any issues that may arise. Honesty is key in writing an effective reference letter.

When saving the letter, make sure to save it in .docx or .pdf format for easy sharing. Use a simple file name like “Tenant_Reference_[Tenant Name]” for easy identification. Share the document via email or print it as needed.