Appeal decision letter template

Use this appeal decision letter template to ensure clarity and professionalism when responding to appeal requests. It’s designed to clearly communicate your decision, the reasoning behind it, and the next steps. Structure your response with specific details, keeping the tone firm yet respectful.

Start by addressing the recipient by name, acknowledging their appeal, and briefly summarizing the reason for their request. Then, provide a clear decision, whether it’s approval or denial. Explain your decision with factual details and any relevant supporting information, such as policies or procedures that guided the outcome.

If applicable, outline any steps the recipient can take following your decision. This ensures transparency and provides guidance for any follow-up actions. End with a polite, professional closing, inviting further questions if necessary.