Offer letter response template

Responding to an offer letter is a critical step in the job application process. Your response sets the tone for your future professional relationship with the company, so it’s important to craft it thoughtfully. Whether you are accepting or declining the offer, your reply should be clear, respectful, and professional.

If you’re accepting the offer, express your gratitude and excitement. Acknowledge the terms of the offer and confirm your start date. It’s also a good idea to ask any final questions you may have before moving forward.

For a rejection, your response should maintain professionalism. Thank the employer for their offer, explain your decision briefly, and remain polite to keep doors open for future opportunities. No matter the response, keep it concise and avoid unnecessary details.

Here’s a basic template for both scenarios:

Acceptance:

Dear [Hiring Manager’s Name],

Thank you for offering me the position of [Job Title] at [Company Name]. I am thrilled to accept the offer and look forward to joining the team on [Start Date]. I am confident that my skills and experience will contribute to the success of the company.

If there is any paperwork or further information you need before my start date, please let me know.

Thank you once again for this incredible opportunity.

Sincerely,
[Your Name]

Rejection:

Dear [Hiring Manager’s Name],

Thank you for offering me the position of [Job Title] at [Company Name]. After careful consideration, I have decided to pursue another opportunity that is more aligned with my current career goals.

I truly appreciate the time and effort you took in the selection process and I hope our paths may cross again in the future. Thank you for your understanding.

Sincerely,
[Your Name]