Email letter of recommendation template

When drafting an email recommendation, it’s crucial to start by highlighting the candidate’s most notable achievements. Focus on their key strengths and how these skills made an impact in their role or position. Make it clear why they stand out from others in their field.

Personalize the recommendation by referencing specific instances where the candidate excelled, such as leading a successful project or going above and beyond in their responsibilities. Mention how their actions benefited the team or organization as a whole, showing tangible results that anyone can recognize.

It’s also helpful to include a brief description of your relationship with the person you’re recommending. Highlight how long you’ve worked together and in what capacity. This gives context to your recommendation and adds weight to your opinion.

Conclude the letter by offering your strong endorsement. Let the recipient know that you have complete confidence in the candidate’s ability to succeed in the new opportunity. Finish by offering to provide further information or clarification if needed.

Here’s the revised version of the text:

To strengthen your recommendation, focus on the applicant’s specific achievements and skills that directly align with the role or program. Mention how they contributed to the success of specific projects or tasks. Provide examples that highlight their ability to work independently and in teams, and how they handle challenges or tight deadlines. Instead of general praise, reference measurable outcomes or situations where they exceeded expectations. Keep the tone genuine and reflect their personality through specific anecdotes that demonstrate their strengths. End with a clear statement of support for their application, reaffirming their potential and suitability for the opportunity.

Email Letter of Recommendation Template
How to Structure an Email Recommendation Letter
Key Information to Include in a Recommendation Letter
Best Practices for Tone and Language in Recommendation Emails
Common Mistakes to Avoid When Writing a Recommendation Letter
How to Personalize a Recommendation Letter for Different Purposes
Follow-up Etiquette After Sending a Recommendation Letter

Begin with a clear and direct subject line that indicates the purpose of your email, such as “Recommendation for [Name]”. Address the recipient professionally and ensure the tone is respectful and positive. Introduce yourself briefly, highlighting your relationship to the candidate and the purpose of the recommendation.

Key Information to Include

Start by describing the candidate’s strengths and qualifications. Focus on specific achievements, skills, and characteristics that are relevant to the role or purpose of the recommendation. Include examples of how the candidate has excelled in past roles, academic achievements, or personal qualities that make them stand out. Avoid vague or general statements, and be as specific as possible.

Best Practices for Tone and Language

The tone should be professional, yet warm. Use clear, straightforward language and maintain a positive and supportive voice throughout. Avoid exaggerations and ensure that your statements are genuine and reflective of your experience with the candidate. Keep the email concise and avoid unnecessary fluff.

Avoid common mistakes such as being too generic, writing in overly complicated language, or failing to focus on relevant skills and accomplishments. Additionally, ensure that you don’t use a one-size-fits-all template; personalize each letter to reflect the specific qualities and experiences of the individual you’re recommending.

After sending the recommendation, follow up politely if you haven’t received confirmation of its receipt. A simple, courteous message can ensure the recipient received your letter and offer to provide further information if needed.