End of tenancy letter template from tenant

To ensure a smooth transition when ending your tenancy, it’s crucial to notify your landlord or letting agent with a formal letter. This document serves as your official declaration of intent to vacate the property and outlines your responsibilities and the next steps.

Begin the letter with a clear statement of your intention to end the lease, including the date of your move-out. Make sure to mention the required notice period specified in your contract to avoid any misunderstandings.

Additionally, include a request for an inspection of the property and instructions for returning keys, ensuring both parties are clear on the next actions. To protect your deposit, confirm your willingness to address any cleaning or repair requirements as per your agreement.

Wrap up the letter by thanking the landlord for the duration of the tenancy and provide your forwarding address for the return of the deposit and any final correspondence.

Here is the revised version:

Ensure the letter is clear and polite, stating your intention to end the tenancy with the specific date. Clearly mention any actions taken to return the property in good condition and express your willingness to facilitate the return of the security deposit. Make sure to request confirmation of the receipt of the letter and provide your contact details for any follow-up. Avoid unnecessary details that don’t directly relate to the tenancy’s conclusion.

Key Points to Include:

1. State the date when the tenancy will officially end.

2. Confirm the condition of the property and any steps taken to ensure its proper maintenance.

3. Request for the return of the security deposit, if applicable.

4. Mention your availability for any necessary follow-up or inspection.

By keeping your message direct and professional, you ensure a smooth transition and leave no room for misunderstandings.

End of Tenancy Letter Template for Tenant
How to Structure Your Letter for Ending Tenancy
Key Information to Include in Your Notice
How to Inform Your Landlord Correctly
Understanding Your Legal Responsibilities When Ending the Agreement
How to Manage Disputes Over the Security Deposit
What to Do After Sending the End of Tenancy Notice

Start your end of tenancy letter by addressing your landlord directly and politely. Include your full name, the rental address, and the date of the letter. State clearly that you intend to end the tenancy, specifying the date you will vacate the property, and reference any notice period required by your lease agreement.

Key Information to Include

In your notice, make sure to mention the exact move-out date and ensure it aligns with the notice period outlined in your contract. Include a request for an inspection of the property before you leave and note your willingness to settle any outstanding issues such as repairs or cleaning. Mention your forwarding address so your landlord can send any future correspondence, including the return of your security deposit.

How to Inform Your Landlord Correctly

Deliver the letter in a manner that ensures your landlord receives it on time–this could be through recorded mail or email. Keep a copy for your records in case you need to refer back to it. Be sure to stay professional, clear, and concise in your communication.

If there are disagreements about the security deposit, address these calmly and request an itemized breakdown of any deductions. Should issues arise during the final inspection, try to resolve them amicably, or seek advice if you believe the landlord is withholding your deposit unfairly.

After sending the notice, start preparing for your move. Clean the property, remove personal belongings, and take photos as evidence of its condition. If any disputes remain unresolved, contact a third party or legal advice service to clarify your options.