Letter recommendation template
Writing a letter of recommendation doesn’t have to be complicated. Use this template as a clear, straightforward guide to ensure you highlight the key strengths and qualifications of the person you’re recommending. By following this structure, you’ll help the recipient stand out in their application or candidacy.
Opening Paragraph: Start by introducing yourself and your relationship with the person you’re recommending. Mention how long you’ve known them and in what capacity. Briefly highlight why you are in a good position to provide this recommendation.
Second Paragraph: Provide specific examples of the candidate’s skills, work ethic, and accomplishments. Focus on achievements relevant to the position or opportunity they’re seeking. Be concrete and direct in your descriptions to create a clear picture of their abilities.
Closing Paragraph: Reaffirm your support for the candidate. Highlight your confidence in their abilities and potential. Offer to provide further details if necessary, and end with a strong recommendation.
Here is the revised version:
Begin with a direct approach. Start by clearly stating the purpose of your recommendation. For example, “I am pleased to recommend [Name], who has consistently demonstrated strong leadership and problem-solving skills.” Avoid vague statements and get straight to the point. It helps set the tone for the letter and lets the reader know why this recommendation is valuable.
Highlight Key Strengths
Focus on specific qualities that make the individual stand out. Instead of general adjectives, provide examples. “In my time working with [Name], they displayed an exceptional ability to manage complex projects with minimal oversight. Their communication skills fostered teamwork and kept everything running smoothly.” This approach gives the reader a clear understanding of the person’s abilities and achievements.
Provide Concrete Examples
When discussing skills or accomplishments, back them up with examples. If the person has excelled in a particular area, describe a situation where their skills led to a positive outcome. For instance, “During a challenging project, [Name] led a team of five to complete tasks ahead of schedule, resulting in a 15% reduction in costs for the department.” Concrete examples provide a strong foundation for your claims.
End your recommendation by reinforcing your confidence in the individual. “I have no doubt that [Name] will excel in any future role, and I highly recommend them without reservation.” This closing statement leaves a lasting impression and ensures the reader knows you stand behind your recommendation.
Letter Recommendation Template: A Practical Guide
Choosing the Right Tone for Your Letter of Recommendation
Key Information to Include in a Strong Recommendation Letter
How to Structure Your Letter for Maximum Impact
Tailoring a Letter for Specific Roles or Schools
Common Mistakes to Avoid When Writing a Recommendation
Tips for Requesting a Recommendation from a Colleague or Mentor
When writing a letter of recommendation, it’s important to choose a tone that reflects your genuine support for the candidate. A professional yet personal tone works best, allowing you to highlight the candidate’s strengths while maintaining respect for the recipient’s expectations. Whether recommending for a job or educational opportunity, focus on being clear, direct, and sincere.
Key Information to Include
Include specific details about the candidate’s skills, work ethic, and character traits that are relevant to the opportunity. Mention concrete examples of their achievements and contributions. Instead of vague praise, describe how they demonstrated these qualities in real situations. Include their role in the organization, any notable projects, and accomplishments that showcase their potential.
How to Structure Your Letter
Begin with a brief introduction, identifying your relationship with the candidate and the context in which you worked with them. Next, move on to the body of the letter where you outline the candidate’s key strengths and provide evidence for each. Finish with a strong conclusion that reaffirms your recommendation and offers to provide additional information if needed. Keep the letter concise, usually no longer than one page, and ensure the message flows logically from one point to the next.
Tailor the letter by highlighting qualities that align with the specific role or school the candidate is applying for. For a job, focus on professional abilities like leadership, problem-solving, and teamwork. For academic programs, emphasize intellectual curiosity, dedication, and contributions to their field of study.
Avoid generalizations and overly casual language. Stay away from irrelevant information, as it may detract from the candidate’s qualifications. Be careful not to exaggerate, as this could undermine the trustworthiness of your letter.
If you’re requesting a recommendation from a colleague or mentor, make the process easier by providing context. Explain why you are asking for the letter, what the recommendation will be used for, and any specific points you would like them to address. Respect their time by giving them ample opportunity to write the letter, and be sure to express your appreciation for their support.