Template for follow up letter after interview
Keep It Concise and Direct
After your interview, express gratitude for the opportunity. A short thank you note shows professionalism and reinforces your interest in the role.
Subject: Follow-Up on [Position Name] Interview
Dear [Interviewer’s Name],
Thank you for taking the time to meet with me on [date]. I enjoyed our conversation and learning more about the team and the role of [position]. I am excited about the possibility of contributing to [company name].
Reaffirm Your Interest
Briefly mention why you’re a strong fit for the role and how you align with the company’s goals. This reinforces your value without repeating everything from the interview.
Example:
I am confident my experience in [specific skill or experience] will help drive [company or team objective]. I look forward to the possibility of collaborating with such a dedicated team.
Final Touch
Close the email with appreciation and a clear follow-up. Be polite but assertive about your enthusiasm for the next steps.
Example:
I would appreciate any updates on the hiring process and look forward to hearing from you soon. Please let me know if you need any additional information from my side.
Thank you once again for the opportunity to interview for this role. I hope to hear from you soon.
Best regards,
[Your Full Name]
[Your Contact Information]
Additional Tips
- Send your follow-up letter within 24-48 hours after the interview.
- Be polite but confident in your language.
- Ensure there are no spelling or grammatical errors.
Template for Follow-Up Letter After Interview
Key Elements to Include in the Body of Your Letter
How to Express Gratitude Without Sounding Redundant
When to Send the Follow-Up: Timing Considerations
Common Mistakes to Avoid in a Post-Interview Letter
How to Personalize Your Letter for Maximum Impact
Start by addressing the person by name. A personalized greeting sets a professional tone. Express appreciation for the opportunity to interview, and briefly highlight a point of discussion that stood out during the interview. This reinforces your interest and makes your letter stand out. Focus on being concise while conveying sincerity.
Key Elements to Include in the Body of Your Letter
In the body, refer to the specific position and how your skills align with the company’s needs. Highlight a key skill or experience discussed in the interview that further qualifies you for the role. Be direct and focused on showing how you can contribute to the company’s goals. Reiterate your enthusiasm without repeating what was already said during the interview.
How to Express Gratitude Without Sounding Redundant
Be genuine when expressing thanks. Mention how much you enjoyed the conversation and learning more about the company, but avoid overdoing it. A simple “Thank you for your time and the opportunity to learn more about your team” strikes the right balance.
Timing is key–send the follow-up email within 24-48 hours. Sending it too soon can seem rushed, while waiting too long may make you seem less interested. Aim for a sweet spot that shows professionalism and attentiveness without being overbearing.
Avoid common mistakes like using overly formal language or repeating the same points made in the interview. Keep your letter clear and free from spelling or grammatical errors. A simple structure with proper formatting will reflect your attention to detail.
Personalizing your letter is important. Mention specific topics discussed during the interview to show your engagement. Tailor your message to reflect the company’s values or mission, showing that you’re a good fit beyond just the qualifications on paper.