Waitlist letter template

If you’ve received a waitlist notification, crafting a well-structured letter can make a difference in your chances. A strong waitlist letter should convey your continued interest and explain why you’re a great fit for the institution or program. Stay professional, but don’t hesitate to show enthusiasm and sincerity in your tone.

Begin by reaffirming your interest in the program and highlight what you find appealing about the institution. This is your opportunity to remind them why you initially applied and how your goals align with what they offer. Be specific in your praise–mention any recent achievements or developments that strengthen your case.

Next, provide an update on your achievements since your initial application. Whether it’s an improvement in your grades, a new project, or leadership roles you’ve taken on, make sure to mention how these accomplishments make you an even stronger candidate. Conclude by expressing hope that they’ll reconsider your application and express excitement at the possibility of joining their community.

Keep your letter concise and focused, avoiding unnecessary details. Be courteous and express appreciation for their time and consideration. A clear, well-written letter can set you apart from others on the waitlist.

Here’s the revised version:

To craft a clear and engaging waitlist letter, first focus on expressing gratitude. Thank the recipient for their interest and explain that, due to limited spots, they are currently on a waitlist. Keep your tone warm and understanding to ensure they feel valued despite the situation.

Be Transparent

Clearly state the next steps. Let the person know how they can stay updated on their status and provide an estimate for when they might hear back. Avoid overpromising, but offer assurance that they will be contacted as soon as a spot becomes available.

Provide Contact Information

Always include a point of contact for any questions or concerns. This shows you are approachable and willing to assist if needed. Ensure the contact details are easy to find, typically at the bottom of the letter.

Waitlist Letter Template
How to Address the Recipient in a Waitlist Letter
Key Components to Include in the Letter
Best Practices for Expressing Continued Interest
How to Request an Update on Your Status
When and How to Follow Up After Sending the Letter
Common Mistakes to Avoid in the Letter

Start by addressing the recipient directly using their proper title and last name, like “Dear Mr. Smith” or “Dear Admissions Committee.” Avoid using overly informal greetings, as the tone should remain professional. If you’re unsure of the specific person reviewing your letter, “Dear Admissions Office” is a suitable option.

Key components to include are a clear expression of gratitude for being considered for the waitlist, a reaffirmation of your interest in the school or program, and any new achievements or updates that support your application. Mention specific aspects of the program that appeal to you and why you’re still eager to join. Close with a polite request for an update on your status and express your willingness to provide any additional information if needed.

Express your continued interest by clearly stating why you’re still enthusiastic about the opportunity. Share how the program aligns with your goals and mention how you’d contribute to the campus or community. If you’ve achieved anything since submitting your initial application, such as improved grades or new accomplishments, this is the time to mention them.

When asking for an update, keep the tone polite and respectful. A good approach is saying something like, “I would appreciate any update on my current status and would be grateful for any additional information regarding my chances of admission.” This shows you’re still eager while respecting their process.

Follow up after two to three weeks. If you haven’t received any update by then, send a courteous email to inquire about the timeline for a final decision. Keep it brief, professional, and avoid sounding pushy. A follow-up shows your ongoing interest without overwhelming the recipient.

Avoid common mistakes such as being overly emotional, demanding, or sending follow-up emails too frequently. Don’t use generic language or copy-paste the same message to every school. Each letter should feel personal and sincere. Also, avoid making the letter too long–focus on clarity and conciseness.