Sample letter of recommendation request template
Subject: Request for a Letter of Recommendation
Dear [Professor’s Name / Dr. Last Name],
I hope this message finds you well. I am reaching out to request your support in writing a letter of recommendation for my application to [program/position name]. I have greatly valued our time working together during [describe course, project, or job you worked on with them], and I believe your insight into my skills and achievements would provide a strong perspective for the selection committee.
Details for the Recommendation Letter
The letter should focus on my [specific skills/qualities related to the program or position]. Here are some points that may help you in crafting the letter:
- My performance in [specific course, project, or role].
- Key skills such as [list specific skills like problem-solving, communication, leadership].
- Any memorable accomplishments or contributions I made during our time together.
- Why I am a strong candidate for [the program/position].
Recommendation Letter Deadline
It would be greatly appreciated if you could submit the letter by [insert deadline]. If you need any additional information or would like to discuss anything further, please don’t hesitate to reach out to me. I’m happy to provide any materials or details that might assist you in writing the letter.
Closing Remarks
Thank you so much for considering my request. Your support means a great deal to me, and I truly appreciate your time and effort in helping me with this important step in my academic/career journey.
Best regards,
[Your Full Name]
[Your Contact Information]
Sample Letter of Recommendation Request Template
How to Address the Recipient Correctly
Key Details to Include in Your Request
Ideal Time to Send the Letter Request
How to Politely Ask for Assistance
Format and Tone for a Formal Request
What to Do After Sending the Request
Begin your letter with a formal salutation, addressing the recipient by their proper title and last name. For example, “Dear Dr. Smith” or “Dear Professor Johnson.” Avoid using first names unless you have a casual or close relationship with the person. Keep the tone polite and respectful throughout.
When writing your request, include relevant details that will help the recipient write a strong recommendation. Mention the purpose of the letter, whether it is for a job, academic program, or scholarship. Be specific about the skills or achievements you would like highlighted. Provide the necessary documents, such as your resume or any guidelines, to make their job easier.
The best time to send your request is at least 3-4 weeks before the recommendation is due. This allows the recipient enough time to write a thoughtful letter. If you’re on a tight timeline, let them know in advance and politely ask if they can still assist you. Sending the request well in advance shows respect for their time.
Politely ask for assistance by expressing gratitude upfront. Acknowledge that writing a recommendation is a significant favor and emphasize how much you would appreciate their support. You might say something like, “I would be grateful if you could write a letter of recommendation on my behalf, as your support would mean a great deal to me.”
Maintain a formal and respectful tone throughout the letter. Be clear and concise, avoiding unnecessary embellishments. Use professional language and avoid slang or overly casual expressions. If appropriate, mention how the recipient’s perspective on your achievements would be valuable, but avoid sounding presumptive.
Once the request has been sent, follow up politely after a week or so if you haven’t received a response. If they agree to help, express your sincere thanks. After the letter is submitted, send a thank-you note to show your appreciation. A brief acknowledgment can go a long way in maintaining a positive relationship for future requests.
