Variance request letter template
How to Write a Variance Request
When drafting a variance request, focus on clarity and detail. Start by addressing the relevant authority, such as a city planning board or zoning office. Clearly state the purpose of your request and provide specifics about your property or project.
Key Components
- Subject Line: Specify the purpose, e.g., “Variance Request for [Property Address].”
- Introduction: State who you are, your role, and the reason for the request.
- Details of the Request: Explain the specific variance you seek and why it is necessary. Include the zoning or building code section you want to change.
- Supporting Information: Provide any relevant data, such as maps, surveys, or photos. Be clear about how your request aligns with or differs from existing regulations.
- Justification: Make a case for why the variance should be granted. Include any hardships or unique circumstances that prevent compliance with current regulations.
- Conclusion: Express your willingness to discuss the request further and offer any additional information as needed.
Sample Template
Below is a basic template for a variance request letter:
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recipient’s Name]
[Title]
[City or County Name]
[Department Name]
[Address]
[City, State, ZIP Code]
Subject: Variance Request for [Property Address]
Dear [Recipient’s Name],
I am writing to request a variance from [specific zoning or building code section] for the property located at [Property Address]. The nature of my request involves [briefly describe variance].
The need for this variance arises due to [explain unique situation, hardship, or reason for the request]. This change is necessary for [explain why the variance is needed, such as meeting project goals or practical limitations].
Enclosed, please find supporting documents such as [list maps, surveys, or other materials]. These illustrate [brief explanation of the supporting information].
I believe this request is justified based on [reasons for approval]. I am open to discussing the matter further and am available at your convenience for any questions or clarifications.
Thank you for considering my request.
Sincerely,
[Your Name]
Enclosures:
[List of supporting documents]
ChatGPTHere’s the Corrected Version: Variance
To request a variance, clearly state the reason for the deviation from standard requirements. Be concise and specific about the situation that warrants the variance. Begin by addressing the recipient respectfully and stating the purpose of the request. Include any relevant details such as project specifics, timelines, and the potential impact of the variance on the overall project.
Clearly define the variance: Specify the exact nature of the variance you’re requesting, including the changes you need and why they are necessary. Provide any supporting data or references that validate your request. This may include engineering reports, environmental assessments, or legal considerations, depending on the context.
Address potential concerns: Demonstrate an understanding of the possible implications of the variance. Offer solutions to mitigate any negative effects or propose alternatives that address the core issues. Show that you have considered the broader impact of the change, particularly on stakeholders and the community.
Keep the tone professional: While it’s important to be clear and direct, maintain a respectful and professional tone throughout your letter. This helps foster a positive response and shows that you value the recipient’s time and consideration.
Conclude by thanking the recipient for considering the request and provide contact information for follow-up discussions. Reaffirm your willingness to collaborate and resolve any outstanding concerns.