Example of resignation letter template

Writing a resignation letter doesn’t have to be complicated. A well-crafted letter reflects professionalism and leaves a positive impression. Begin with a clear and polite statement of your intent to resign, followed by a brief explanation of your reasons if you feel comfortable sharing them. Keep it concise and respectful.

Make sure to include your last working day, giving your employer enough notice as required by your contract. Express appreciation for the opportunities you had during your time at the company, even if you’re moving on to a new chapter. A respectful tone helps maintain a good relationship with your employer and colleagues.

Use this template as a guide, adapting it to your specific situation. Be direct, polite, and maintain a tone of gratitude. Here’s an example:

Subject: Resignation Letter

Dear [Manager’s Name],

I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Your Last Working Day]. After careful consideration, I have decided to pursue a new opportunity that aligns with my personal and professional goals.

I am grateful for the experiences and skills I’ve gained while working at [Company Name] and for the support provided by my colleagues. I appreciate the opportunities for growth and development and will always look back on my time here fondly.

If there’s anything I can do during my transition, please don’t hesitate to let me know. I am committed to ensuring a smooth handover of my responsibilities.

Thank you again for the opportunity to be part of the team. I wish you and the company continued success.

Sincerely,
[Your Name]

Here are the corrected lines with repetitions removed:

Start by eliminating unnecessary phrases. When writing a resignation letter, clarity and precision matter. Remove any repeated ideas and focus on the key points. This makes your message more impactful and easier to read.

Examples of repetitive phrases to remove:

Incorrect: “I am writing this letter to formally resign from my position, as I have decided to leave the company and step down from my role.”

Corrected: “I am formally resigning from my position.”

Incorrect: “After careful consideration, I have decided that it is time for me to move on and pursue other career opportunities.”

Corrected: “After careful consideration, I have decided to pursue other career opportunities.”

Keep your message straightforward and to the point:

Avoid redundant phrases and focus on the core reasons for your resignation. Be concise and respectful to maintain a professional tone.

Example of Resignation Letter Template
How to Format Your Resignation Letter
Key Information to Include in Your Resignation
How to Address the Letter Professionally
Choosing the Right Tone for Your Resignation
Handling the Notice Period in Your Resignation
Politely Requesting a Reference or Recommendation

Start your resignation letter by stating your intention clearly. Open with a simple line like: “I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day].” Make sure the resignation is unambiguous from the start.

Key Information to Include

Include the date of your resignation and specify your final working day. This helps your employer understand your timeline and start planning for a transition. If necessary, mention any details about your remaining tasks or handover process.

How to Address the Letter Professionally

Address the letter to your immediate supervisor or the person responsible for handling resignations. Use formal salutations such as “Dear [Manager’s Name]” to maintain a professional tone.

Be polite and concise throughout. While you don’t need to explain your reasons for leaving in detail, if you choose to, keep it positive and avoid negative comments. A simple sentence like “I have decided to pursue a new opportunity” suffices.

If your company requires a notice period, outline your willingness to work through it. For example, “I am happy to assist with the transition process over the next [X] weeks.” This shows you are committed to a smooth handover.

If you’d like to ask for a reference or recommendation, include a respectful request at the end of the letter. For example: “I would greatly appreciate it if you could provide me with a reference for my future endeavors.” This keeps the tone professional while making your request clear.