Resignation letter simple template

Basic Structure

A resignation letter should be brief, direct, and professional. Use the following structure to create an effective letter:

1. Header: Include your name, address, and the date. Then, add the recipient’s name, title, and company information.
2. Salutation: Address your employer politely with “Dear [Manager’s Name],” or “Dear [Supervisor’s Name],”.
3. First Paragraph: State your intention to resign and mention your last working day. Example: “I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Work].”
4. Second Paragraph: Optionally, express gratitude for the opportunity and experience. Example: “I have enjoyed my time working here and appreciate the opportunities for personal and professional growth.”
5. Third Paragraph: Offer assistance with the transition process, if possible. Example: “I am happy to help with the transition and ensure a smooth handover of my responsibilities.”
6. Closing: Close with a polite and professional remark. Example: “Thank you again for the opportunity. I wish the company continued success in the future.”

Resignation Letter Example

Here’s a simple resignation letter template you can use:

[Your Name]

[Your Address]

[City, State, Zip Code]

[Date]

[Recipient’s Name]

[Recipient’s Title]

[Company Name]

[Company Address]

Dear [Recipient’s Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Work].

I want to express my sincere gratitude for the opportunities to develop and grow within the company. Working with such a talented team has been a great experience.

I am more than willing to help in any way I can during the transition period, including training my replacement or providing additional documentation to ensure a seamless handover.

Thank you again for the support and guidance over the course of my employment. I wish you and the company all the best moving forward.

Sincerely,

[Your Name]

Resignation Letter Simple Template
Choosing the Right Tone for Your Departure
Key Elements to Include in a Simple Resignation Letter
How to Address Your Letter Appropriately
How to Communicate Your Exit Date
What to Avoid When Writing a Simple Resignation
Final Steps After Submitting Your Departure Notice

Maintain a respectful and neutral tone in your resignation letter. Keep it professional and express gratitude for the opportunities provided. Avoid being overly emotional or negative. It’s best to leave on good terms, as you never know when you might need a reference or connection in the future.

Key Elements to Include

Your resignation letter should include the following details: your intention to resign, your last working day, and any important information related to the transition process. Make sure the date you mention for your final day allows the company adequate time to find a replacement or make necessary adjustments.

How to Address Your Letter Appropriately

Start by addressing your letter to your direct manager or supervisor. Use formal language and ensure that the letter is directed to the appropriate person, maintaining professionalism throughout. If you’re unsure who should receive the letter, contact HR to clarify.

State your exit date clearly to avoid confusion. It’s important to mention the exact date you plan to leave so your employer can make arrangements. Don’t forget to mention that you’re willing to help with the transition, whether that’s training your replacement or documenting your tasks.

Avoid including personal grievances or negative remarks. Your letter should focus on the facts and on the transition process. Keep it brief and to the point.

After submitting your resignation letter, ensure that you follow through with your commitments during the notice period. Be available for any exit interviews or discussions about your departure. Make sure you complete your tasks and leave behind any necessary information to ease the transition.