Template for letter of recommendation request
To begin your letter of recommendation request, be clear and concise. Directly ask the recipient if they are willing to write a recommendation for you. Personalize your message by briefly mentioning your connection with the individual and why you are seeking their endorsement. Show appreciation for their time and consideration.
Example: “I hope this message finds you well. I am writing to ask if you would be willing to provide me with a letter of recommendation for my application to [specific program, position, or school]. Having worked with you on [project or specific experience], I believe your perspective would provide valuable insight into my qualifications.”
Next, make it easy for the person to help. Include any specific details that should be highlighted in the letter, such as particular skills, experiences, or accomplishments. If relevant, mention the deadline for submission or any guidelines for the letter. This shows your thoughtfulness and makes the process smoother for them.
Example: “If you are able to assist, it would be helpful if you could focus on my experience with [specific task or achievement]. The deadline for submission is [insert date], and the letter can be submitted through [method of submission]. Please let me know if there’s any other information I can provide to make this easier.”
Lastly, express gratitude in advance and leave room for them to decline politely. This shows respect for their time and willingness to help, no matter their decision.
Example: “Thank you so much for considering this request. I understand you have a busy schedule, so please let me know if it’s not feasible. I truly appreciate your time and support.”
Here is the revised version with minimal repetition of words, maintaining the meaning:
It’s important to begin by being clear and concise in your request. Express your appreciation for the person’s time and willingness to consider your request. Clearly state the purpose of the letter and provide specific details about the position or program you’re applying to. This helps the recommender understand the context and write a relevant letter. Be sure to mention why you believe their endorsement would be valuable. You might also want to offer a brief summary of your qualifications, so they can tailor the letter accordingly.
Let the recommender know if there’s a specific deadline, and provide any necessary materials or guidelines they may need, such as your resume, academic achievements, or personal accomplishments. This not only saves time but also ensures the letter aligns with your goals. Make sure to express gratitude at the end of the request, acknowledging their time and effort in writing the letter for you.
By presenting your request clearly, offering support with relevant materials, and being considerate of their time, you set the stage for a strong letter of recommendation that highlights your strengths effectively.
Template for Letter of Recommendation Request
How to Begin Your Request Professionally
Essential Information to Include in Your Letter Request
Timing: Best Moment to Send Your Request
How to Customize Your Request for Various Purposes
How to Follow Up After Submitting Your Request
What to Do if Your Request Is Refused
Be clear and direct when asking for a letter of recommendation. Address the person by their preferred title and show respect for their time. Start by explaining why you are requesting the letter, whether it’s for a job application, scholarship, or academic program.
Include the following key details in your request: the purpose of the recommendation, the deadline for submission, and any specific points you would like the recommender to highlight. Provide a brief overview of your achievements, skills, or experiences that may be relevant to the recommendation.
Send your request with enough lead time for the person to write a thoughtful letter. At least two to three weeks before the deadline is a good rule of thumb. This gives them time to consider the request and gather the necessary information.
Tailor your request based on the purpose. For academic recommendations, mention your academic performance, research interests, or extracurricular activities. For job recommendations, emphasize your professional skills, work ethic, and accomplishments. If it’s for a scholarship, focus on qualities that align with the scholarship’s criteria.
After submitting your request, follow up with a polite reminder one week before the due date. If you haven’t heard back, a friendly nudge will help ensure that the letter is submitted on time. Be courteous and express your gratitude for their time and assistance.
If your request is refused, thank the person for considering it and ask if they can recommend someone else who might be willing to help. Keep the tone positive and understanding, as people may have various reasons for not being able to fulfill the request.