Holiday business letter template
Sending a holiday business letter is a great way to show appreciation and maintain professional relationships. A well-crafted message can convey gratitude, build goodwill, and strengthen connections. To make the process easier, here’s a simple and effective template for your next holiday greeting.
Start with a warm but professional opening. Acknowledge the season and express genuine appreciation for the recipient’s partnership or collaboration throughout the year. Make it personal enough to feel sincere, but keep the tone appropriate for the business context. A short mention of shared successes or memorable moments is always a nice touch.
Follow up with a statement of good wishes. Instead of using generic holiday phrases, tailor your message to reflect the values of your business and your relationship with the recipient. If possible, mention future opportunities or goals that you look forward to accomplishing together. Finish with a closing line that reaffirms your gratitude and desire for continued collaboration.
Below is a simple example of how to apply this structure in your holiday business letter:
Dear [Recipient’s Name],
As the holiday season approaches, I wanted to take a moment to thank you for your continued trust and partnership this past year. Working with you has been a rewarding experience, and I truly value the success we’ve shared together.
Wishing you and your team a joyful holiday season and a prosperous new year. I look forward to more opportunities to collaborate in the future!
Best regards,
[Your Name]
Here’s how to rephrase sentences to avoid unnecessary repetition while maintaining meaning:
Rather than saying “We are excited to announce that we are offering a new product,” try: “We are thrilled to introduce our new product.” This keeps the sentiment but removes the redundant use of “announce” and “offering.” Focus on action and clarity.
If your message includes phrases like “We want to make sure that we provide excellent service,” rephrase it to “We are committed to providing excellent service.” This simplifies the sentence without losing its purpose.
Instead of repeatedly saying “Thank you for your support and thank you for your business,” consider: “We appreciate your support and continued business.” This eliminates unnecessary duplication and tightens the message.
When writing about availability, avoid using phrases like “We are always available to assist you.” Instead, say “We’re here to assist you anytime.” It’s more concise and direct.
When discussing improvements, replace “We are always striving to improve our products and we are constantly working on improvements” with “We are constantly improving our products.” The message is clear, and the repetition is removed.
Holiday Business Letter Template: A Practical Guide
Crafting the First Line for a Holiday Business Letter
Choosing the Appropriate Tone for Your Seasonal Greetings
Highlighting Key Achievements or Milestones from the Past Year
Extending Personalized Holiday Wishes to Clients or Partners
Sharing Important Business Updates or Changes for the Holiday Season
Concluding Your Letter with Gratitude and Future Business Goals
Start with a warm, yet professional opening that immediately sets the tone. A great first line could acknowledge the recipient’s efforts or collaboration over the past year. For example, “As the year draws to a close, we reflect on the success of our partnership and look forward to continuing our growth together.” This creates a positive, engaging tone from the start.
Choosing the Right Tone for Seasonal Greetings
Strike a balance between warmth and professionalism. Keep it friendly but not overly casual. Phrases like “Wishing you peace and success this holiday season” or “We are grateful for your support and look forward to another year of collaboration” work well. Tailor your tone based on the relationship–more formal for long-standing clients, and warmer for newer or closer partners.
Highlighting Key Achievements from the Past Year
Take a moment to acknowledge significant milestones or achievements, but keep it brief and relevant. For example: “This year, we expanded our services to include [service], and we’ve been thrilled with the results.” This helps reinforce your business’s growth and encourages continued collaboration without sounding overly boastful.
When extending your holiday wishes, be specific to the recipient if possible. A personalized message like “We appreciate your dedication to [specific project] and look forward to working on more exciting ventures together next year” strengthens the connection.
If there are any important business updates or changes for the upcoming year, such as new hours, services, or changes in leadership, include them in the letter. “Please note that starting January, our office hours will be adjusted to [new hours], ensuring we are even more responsive to your needs.” Keep it concise and relevant.
End with a note of gratitude and optimism for the future. A closing like “Thank you for your continued trust and partnership. We’re excited for the opportunities the new year will bring and are committed to supporting your success” leaves a lasting positive impression.
Here, I’ve aimed to vary the expressions while keeping the meaning of each point intact.
Focus on being clear and direct with your message. A holiday business letter should feel personal and genuine, but still maintain professionalism. Start by acknowledging the recipient’s contribution and relationship, and make it specific to them. This shows you value the connection beyond just the holiday greeting.
Personalize the Greeting
Instead of generic phrases, try incorporating the recipient’s name or referencing past achievements. A simple “Thank you for your continued partnership” can be much more meaningful when followed by specific examples of how their work has impacted your business.
Express Gratitude with Specifics
Be specific about what you appreciate. Rather than saying “Thank you for your support this year,” mention a particular project or milestone where their involvement made a difference. It adds authenticity and shows you recognize their unique contribution.
Finally, close with a clear, warm invitation for future collaboration, looking forward to what comes next. This not only expresses goodwill but also sets a tone of continued success for both parties.