Commercial real estate letter of intent template

Key Elements to Include

Start by outlining the property details. This should cover the address, size, and intended use. Include both the landlord’s and the tenant’s information, specifying names and contact details. If the agreement is for a lease or purchase, be clear about the terms in the early section.

1. Agreement Overview

Clearly state the purpose of the letter, whether it’s to outline lease negotiations, purchase intent, or other types of commercial real estate agreements. This should be brief but informative, highlighting the key terms such as rent price, payment frequency, and duration.

2. Financial Terms

Outline the financial details, including rent, deposit, and any additional costs. It’s important to specify escalation clauses or rent increases over time. List the responsibility for property taxes, maintenance, and insurance, so both parties know what is included in the agreement.

3. Lease Term and Occupancy

Set the duration of the agreement, the start date, and potential renewal options. Include the specific area or space within the building that the tenant will occupy, as well as any access rights. Be specific about the terms regarding the early termination of the lease, if applicable.

Additional Considerations

• Contingencies: Mention any conditions that must be met before the deal is finalized, such as inspection results or financing approval.
• Exclusivity Clause: Determine whether the tenant has exclusive rights to the space or if the landlord can lease other units to similar businesses.
• Confidentiality: Include a non-disclosure agreement to protect sensitive business information during negotiations.

Conclusion

A Letter of Intent serves as a solid foundation for commercial real estate transactions. By clearly outlining the key terms, both parties can establish a mutual understanding and avoid unnecessary disputes. Be concise but thorough in your presentation of details to ensure clarity and avoid ambiguity in the negotiations.

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Section Breakdown for Clear Communication

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Consistency and Formatting Tips

Consistency is key to maintaining a professional tone. Use the same terminology throughout the document, and ensure headings and subheadings are formatted uniformly. Also, pay attention to font sizes and spacing to create a visually appealing layout that supports readability. Use bold for key terms or steps to guide the reader’s eye, and italics for emphasis or additional notes. These formatting choices help break up dense information and make it easier to absorb.