Warning letter template for lateness
Warning Letter Format
Subject: Warning Regarding Lateness
Dear [Employee’s Name],
This letter serves as a formal warning due to your repeated lateness. Consistently arriving late has affected your work and the team’s overall productivity.
Specific Instances
Detail the exact dates and times the employee has been late. This ensures clarity and provides a clear record.
Example: On [Date], you arrived [X] minutes late. On [Date], the delay was [Y] minutes. These instances are part of an ongoing pattern.
Impact of Lateness
Describe how the tardiness affects operations or colleagues. Be direct but avoid sounding overly harsh.
Example: Your lateness has disrupted the workflow, forcing your colleagues to cover for you. This delay impacts the team’s ability to meet deadlines and perform tasks smoothly.
Expectations Moving Forward
Clearly state the expectations for punctuality. Make it clear what is needed for improvement.
Example: Going forward, we expect you to arrive on time for every scheduled shift. Continued tardiness will result in further disciplinary actions.
Opportunity to Discuss
If there are personal or external factors contributing to the lateness, provide an opportunity to discuss them.
Example: If there are circumstances affecting your punctuality, please let me know by [Date] so we can address the issue together.
We appreciate your attention to this matter and expect improvements going forward.
Sincerely,
[Your Name]
[Your Job Title]
[Company Name]
Key Elements to Include in a Warning Letter for Lateness
- Clear description of lateness instances with dates and times.
- Explanation of how lateness affects the team and work productivity.
- Specific expectations for future punctuality.
- Invitation for discussion if there are reasons for the lateness that need to be addressed.
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