Letter of resignation template 2 weeks notice
To resign professionally with a two weeks notice, ensure your letter is clear, concise, and respectful. Begin by stating your intention to resign, followed by your last working day. Keep it brief while maintaining a positive tone to leave a good impression. Make sure to express gratitude for the opportunity and any experience gained during your time with the company.
Here’s a basic resignation template for your 2 weeks notice:
Subject: Resignation – [Your Name]
Dear [Supervisor’s Name],
I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective two weeks from today, [Date of Last Working Day]. I have enjoyed working here and appreciate the opportunities I have had to grow professionally.
Thank you for your support and for the valuable experiences during my time with the company. I wish the team continued success, and I’m happy to assist with the transition process in any way I can.
Sincerely,
[Your Name]
Make sure to personalize this template with your details. Keep the tone professional to maintain positive relationships for future networking or references.
Here’s the revised version:
Provide a clear and direct statement of your intention to resign. Keep it brief and polite, offering a two-week notice period to help transition smoothly.
For a structured and professional approach, use the following format:
| 1. Salutation | Address your supervisor by name. |
| 2. Statement of Resignation | Clearly state that you are resigning from your position and specify the last day of work (typically two weeks from the notice date). |
| 3. Gratitude | Express appreciation for the opportunity and experience gained during your time with the company. |
| 4. Offer Assistance | Offer help during the transition period to ensure a smooth handover of responsibilities. |
| 5. Closing | Close with a polite remark and your contact information if necessary. |
This approach ensures professionalism while maintaining a positive relationship with your employer. Keep your tone respectful, concise, and clear.
- Letter of Resignation Template with 2 Weeks Notice
Follow this format for a clear and professional resignation letter when giving two weeks’ notice. Adjust the details to your situation, and keep it concise and respectful.
Letter Template
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recipient’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]
Dear [Recipient’s Name],
I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective two weeks from today, [Last Working Day]. This decision was not made lightly, but I believe it is the best step for my career at this time.
I will ensure a smooth transition during my remaining time by completing outstanding tasks and training my replacement if necessary. Please let me know if you need any specific assistance during this process.
Thank you for the opportunity to work with [Company Name]. I have enjoyed my time here and appreciate the experience I’ve gained. I hope to stay in touch and wish you and the team continued success.
Sincerely,
[Your Name]
Tips for Customization
Adjust the tone based on your relationship with the recipient. If you are on good terms, you can add a sentence or two expressing your gratitude more personally. Always double-check the date of your last working day and confirm with your employer that the notice period aligns with company policy.
Begin with a clear statement of resignation, including the exact date you intend to leave. This should be brief and direct, ensuring there’s no ambiguity about your departure date.
Start with a Formal Greeting
Address your letter to your immediate supervisor or manager. Use a formal salutation such as “Dear [Manager’s Name],” to maintain professionalism throughout the letter.
State Your Intentions Clearly
Next, clearly mention that you are resigning from your position and provide the exact two-week notice period. For example, “I am writing to formally resign from my position as [Your Job Title], effective two weeks from today, [Last Working Day].”
Follow with a brief expression of gratitude for the opportunities you’ve had at the company. This maintains goodwill and leaves a positive impression. A simple “I appreciate the support and opportunities you have given me during my time here” is sufficient.
Offer assistance in transitioning your responsibilities. For instance, “I am happy to assist in training my replacement or help with any handover processes.”
End with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name. This keeps the tone respectful and formal.
Begin with a clear statement of your intention to resign. Mention the exact date you plan to leave. For example, “I am resigning from my position as [Your Job Title] effective [Date].” This provides clarity about your timeline.
Next, express your appreciation for the opportunities you’ve had during your time at the company. Keep it brief and positive, acknowledging your experiences without going into excessive detail.
Be sure to offer assistance with the transition. You can include a sentence like, “I am happy to help with training a replacement or providing any support needed during the transition period.” This shows professionalism and a willingness to leave on good terms.
Finally, end the letter with a polite closing, such as “Sincerely” or “Best regards,” followed by your full name. Keep the tone respectful and formal, even if your experience wasn’t ideal.
Resignation letters should remain professional and concise. Avoiding common mistakes can help maintain positive relationships with your employer and colleagues after you leave.
- Being too emotional – While it’s understandable to feel strongly about leaving, keep emotions in check. Avoid venting frustrations or airing grievances in your letter. This is not the place for personal complaints.
- Failing to provide sufficient notice – Always include a two-week notice, unless otherwise specified in your contract. Skipping this step could leave your employer unprepared and hurt your professional reputation.
- Using vague language – Be clear about your resignation and your last working day. Ambiguity can create confusion and unnecessary follow-up questions.
- Neglecting gratitude – Even if you’re leaving due to dissatisfaction, express gratitude for the opportunity to work with the company. It shows professionalism and maturity.
- Overexplaining your reasons – Keep the explanation brief or, if preferred, simply state that you’re moving on to a new opportunity. Long-winded explanations can detract from the professionalism of the letter.
Keep it Short and Direct
A resignation letter should not be an essay. It’s important to keep it straightforward and to the point. A simple, well-worded letter can leave a lasting positive impression.
Proofread Before Sending
Ensure your letter is free from spelling or grammatical errors. An unpolished resignation letter can suggest carelessness and may impact your professional image.
Expressing gratitude in your resignation letter leaves a positive impression. Acknowledge the opportunities and experiences you’ve gained during your time at the company. For example, you can say, “I appreciate the chance to work with such a dedicated team and the skills I developed during my time here.” This shows you valued the experience and are leaving on good terms.
Additionally, highlight specific instances where your role helped you grow professionally. Mentioning these moments demonstrates your appreciation for the company’s contribution to your development. A simple phrase like, “I’m grateful for the projects that have broadened my skills” can have a meaningful impact.
It’s also beneficial to express your thanks for the support from colleagues and supervisors. You can say, “I’m thankful for the guidance and support you provided, which helped me succeed in my role.” This reflects your appreciation for the teamwork and leadership you’ve received during your tenure.
Conclude with a polite statement of goodwill. A line like, “I wish the team continued success in the future” shows respect and maintains a professional relationship even after leaving.
Deliver your resignation letter directly to your manager or supervisor in person, if possible. This shows respect and professionalism. Avoid sending it via email as your first communication unless you’re working remotely or an in-person meeting isn’t feasible.
Timing Your Submission
Submit your resignation at least two weeks before your intended departure date. This standard notice period gives the company time to arrange a replacement and ensure a smooth transition.
Maintain a Positive Tone
Keep the language of your resignation letter polite and gracious. Even if you’re leaving due to negative circumstances, focus on expressing gratitude for the opportunity and the experiences you’ve gained.
Once you’ve sent your 2 weeks’ notice letter, shift your focus to your responsibilities during the remaining time. Ensure a smooth handover of your tasks by creating a detailed list of ongoing projects and deadlines. This will help your manager or colleagues handle things in your absence. Clear communication is key–check in with your supervisor to discuss any transition details.
Stay engaged and positive at work. Continue showing up on time and contributing to the team, as your attitude will leave a lasting impression. Offer assistance where needed and demonstrate professionalism throughout the final two weeks. This approach helps maintain your reputation and leaves the door open for future opportunities.
Prepare for an exit interview. Be ready to discuss your reasons for leaving and offer constructive feedback if asked. Focus on providing useful insights that can help the company improve, but avoid negativity. This conversation can be a valuable part of your professional growth and may impact future job references.
Organize your personal files and ensure you’ve backed up any work you need. Clear your desk and return any company property, such as keys, equipment, or documents. Double-check that your email inbox and other digital accounts are in order to avoid leaving loose ends behind.
Start planning your next steps after your resignation. Update your resume and LinkedIn profile with the skills and experiences you gained at your current job. Reach out to your professional network to inform them of your move, keeping the tone friendly and positive.
Now, words do not repeat too frequently, maintaining clarity and correctness of expression.
Start with a straightforward, polite tone. Address the resignation directly, specifying the two-week notice period. Keep it simple and avoid excessive explanations. For example:
- Start with a clear statement of resignation: “I am writing to formally resign from my position at [Company Name], effective two weeks from today, [Date].”
- Provide a brief reason, if desired: “I have accepted another opportunity that aligns with my career goals.” This is optional; brevity is key.
- Express gratitude: “I appreciate the experience and opportunities I’ve had during my time here.”
- Offer assistance during the transition: “Please let me know how I can assist in making this transition as smooth as possible.”
- Close on a positive note: “I wish the team continued success and hope our paths cross again in the future.”
End with a polite and professional sign-off:
- Sincerely,
- [Your Name]
By keeping the message concise, professional, and respectful, you ensure a smooth resignation process without unnecessary repetition.